To create and issue a maintenance work order, follow these steps:
- Identify the problem or issue that needs to be addressed. This could be something that a building tenant has reported or something that you have noticed during a routine inspection.
- Determine the scope of the work that needs to be done. This might include the specific equipment or system that needs to be repaired, as well as any materials or tools that will be required.
- Write a clear and detailed description of the work that needs to be done. This should include specific instructions or requirements, such as safety precautions or deadlines.
- Assign the work order to a specific maintenance team or individual. Ensure to provide them with all necessary information and resources, including the work order description, relevant documents or diagrams, and required tools or materials.
- Monitor the work order progress and communicate with the maintenance team as needed. This might include providing additional instructions, answering questions, or checking in to ensure that the work is completed promptly and satisfactorily.
- Once the work is completed, review the results and ensure that the problem has been fully resolved. If necessary, follow up with the maintenance team or individual to address any remaining issues or concerns.
- Document the completion of the work order and any relevant details, such as the date of completion, the time spent on the work, and any materials or parts used. This will help you track the maintenance history of the equipment or system and plan for future maintenance needs.